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When you start out on your journey to becoming a fully-fledged personal trainer, there’s an awful lot to think about. Of course, the first thing to consider is your stock in trade i.e. taking a personal trainer course to give you the knowledge you need to help your clients become healthier and more physically fit. However, what can’t be ignored is the need to complete and maintain the relevant paperwork to keep you and your clients safe. What do we mean by this? Well, let’s take a brief look now at the administrative side of your business and the type of paperwork you’ll need to carry out on a regular basis.

Personal Training Contracts

As you’ll learn on our Operating a Small Fitness Business Certificate, one of the main pieces of administration you'll encounter will be personal training contracts. What this does is clarify the services you’ll be offering to your client, as well as detailing things like disclaimers, your refund policy, your limitation of liability and your policy for cancellations.

Medical History Checklist

Something else a personal trainer course will cover is the medical history checklist, which ensures that your client is physically fit enough to engage the services you’re offering. You’ll typically have this included with your personal training contract, although some have a separate form for this.

Release & Liability Waiver

There’s one thing that you can’t prevent fully with physical fitness training and that’s injuries, so you need to protect yourself from any legal action that arises from it. Your release & liability waiver is official documentation that absolves you of responsibility in the event of a client injury occurring.

Website Terms & Conditions, Disclaimer, Privacy

Another important aspect that good administration-focused online fitness courses teach about is the need to have water-tight terms and conditions on your website - if you have one. This is even more important if you’re selling any fitness-supporting supplements, as you have to disclaim your responsibility for anything that may result from the use or misuse of your products.

Getting Your Business Administration Ducks in a Row

So, as you can see, there are more than one or two things to think about when it comes to fitness business administration, but the good news is our course gives you everything you could possibly need to know before you start. You can find out more about this and our full range of fitness and nutrition courses by visiting us online at

 Whilst there, you can find out about how our courses that cover a wide range of sectors can be paid for in manageable instalments and how each our spent on our industry-approved courses equates to one Continuing Professional Development (CPD) point.

If you’d prefer to speak to us about your online training needs, why not give us a call on 1300 611 404 today and a member of our friendly team will be able to talk you through your options. That’s it from us for this time. Join us again soon, when we bring more from the exciting world of micro-credentials and short online courses.


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